ACE Finance Office Assistant

American Conservation Experience (ACE) is a dynamic non-profit organization dedicated to providing rewarding environmental service opportunities that harness the idealism and energy of a volunteer labor force to help restore America's public lands.  ACE has a national reputation for providing exceptional training and support to enable crews, interns, and members to safely and economically implement technically complex and physically demanding conservation projects for the US Forest Service, BLM, National Park Service, USFWS and numerous state and local land management partners. 

LOCATION(S): 

Flagstaff, AZ

 Job Title: 

ACE Finance Office Assistant

 Exemption Status:  Non-Exempt

 Required Duties and Responsibilities:

• Monthly credit card reconciliation coordination which includes email correspondence & follow up with all cardholders, adhering to deadlines, reconciling receipts to statements, auditing correct use of expense accounts, posting to accounting software and completing corrections
• Posting A/P invoices to Netsuites accounting system
• Bank reconciliations
• Assist ACE remote branches with set up of utilities
• Maintain lease files for various rental properties utilized by ACE
• General clerical duties including accurate filing, copying, scanning, researching and verifying data
• Accurate data entry
• Answer phones and reception duties
• Transporting mail between offices; process mail & shipping
• Order office supplies and run errands
• Assist with projects and provide general administrative support to the Finance Department

 Knowledge, Skills & Abilities:

The requirements listed below are representative of the knowledge, skills and/or abilities required.  

• Organized

• Attention to detail

• Possesses a great work ethic with the ability to juggle many projects

• Basic/Intermediate skills in Windows 10, MS Word & Excel

• Experience using QuickBooks or Netsuites a plus

• Ability to track and follow up on tasks and projects

• Excellent People Skills

• Maintains professional, timely and effective communication, both written and verbal

• Basic math & 10 key ability

• Prior experience working with and understanding of a chart of accounts

• Able to accept direction and corrections in a positive manner

• Experience with bank recs

• Possess a valid driver's license and personal vehicle

• Maintains healthful habits, including drug-free lifestyle

• Enjoys working in a small team dynamic environment

• A positive, constructive work attitude

 Essential Functions Specific to the Job:

In addition to required duties and responsibilities, the primary function of the successful candidate will be focused on managing the review and processing of credit card transactions and receipts for a national organization with remote locations.  The candidate will also assist with entering A/P invoices for payment, and eventually including bank reconciliation.  ACE is willing to train the right person, if lacking experience with some of the specific duties.  The finance office enjoys a small office environment. And therefore, is looking for a positive, responsible, detail-oriented individual that enjoys working in a team environment supporting and learning from others, who is open to their work being reviewed by others in the team.

Compensation:  Full time, $14.00 - $16.00/hour.  Benefit eligible.

Benefits:  We offer health, dental & vision, paid vacation, sick leave & designated Holidays for qualified employees. 

To Apply:  https:/usaconservationstaff.applicantpool.com/jobs/ to fill out an application.  You must include a resume, one-page cover letter and three professional references.  Qualified applicants will be contacted by email to arrange an interview.  Applicants must follow all application instructions in order to be considered for this opportunity.

Deadline:  Open until filled.

American Conservation Experience provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.  In addition to federal law requirements, American Conservation Experience complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Current Openings for ACE Finance Office Assistant Jobs at American Conservation Experience - Staff