American Conservation Experience - Staff

American Conservation Experience, Payroll Administrator

Location:  American Conservation Experience, a Non-Profit conservation corps with nationwide operations, is seeking a Payroll Administrator to work in our headquarters located in Flagstaff, AZ.    The position is full time, year round, career track position.

Background:  American Conservation Experience (ACE) is a national leader in the conservation service industry.   We recruit and train conservation corps crews and interns to support hands-on restoration projects performed in partnership with federal, state, and local land management and resource protection agencies.   With up to 700 staff, AmeriCorps members, and interns on payroll during peak field seasons serving in across the United States, in Puerto Rico, the Virgin Islands, and American Samoa, ACE is seeking a specialist to managing payroll, workers compensation, state by state tax reporting, and both internal and external audits in a multi-faceted, fast paced environment.    The Payroll Administrator will serve as the primary point of contact with our current payroll company, ensuring the confidentiality and accuracy of all associated data and documents, while helping ACE's management team explore options to process payroll in house.  

Experience:  The ideal candidate will possess a Bachelor's degree, preferably in Human Resources, experience working with nonprofit organizations, a track record of developing successful partnerships, confidence to express new ideas verbally and in writing, and a history of working cooperatively as a member of a broader management team.     

Supervisory Structure:  The Payroll Administrator works within ACE's Finance Department, is directly supervised by the Finance Director, and works closely with the directors of each of our branches.       

Duties and Responsibilities:

  • Input new staff members into payroll systems
  • Weekly payroll data input, including tracking vacation and sick leave accruals and use.
  • Preparing and filing federal and state by state payroll taxes and reporting
  • Manage workers compensation reporting and audits
  • Coordinate health, dental benefits, and COBRA benefits
  • Learn and implement federal and state specific changes to regulation affecting payroll
  • Help develop and improve systems to safeguard confidentiality of all payroll related information and personally identifiable information
  • Assist with HR compliance

Start Date:  Position available for immediate employment.

Length of Commitment:  This is considered a career opportunity with a minimum anticipated commitment of 3 5 years.

Compensation:   Commensurate with experience. Full benefits begin after 3 months, including health insurance, dental insurance, two weeks paid annual vacation, and sick leave.  

Hours:  Flexible, but not to exceed 40 hours per week.

Application Process:  There is no official application form, but please submit the following by email:

  • a detailed resume, including three professional references who can attest to your integrity and discretion in handling confidential information.
  • a letter of introduction expressing how a position as ACE Payroll Administrator would align with your career aspirations

To Apply:

Please email your application materials to, attention Midge Fleishman Finance Director.

Deadline: We will hold this position open until we identify the best candidate.

Drug Free Program:  Drug users, including recreational smokers of marijuana, should not consider applying as ACE reserves the right to require drug testing and abhors the presence of drug users or proponents of any unhealthy lifestyle in our youth development program.   Applicants must have a clean driving record and be willing to submit to background checks.

American Conservation Experience - Staff
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